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Legal Secretary (Legal Word Processor) - Boca Raton, FL

Job Title: Legal Secretary (Legal Word Processor)
Location: Boca Raton, Florida

About Robbins Geller Rudman & Dowd LLP


Robbins Geller Rudman & Dowd LLP is one of the world’s leading complex litigation firms, specializing in securities fraud and shareholder rights litigation. Our Firm has been ranked #1 in the ISS Securities Class Action Services Report for recovering the most monetary relief for investors and has obtained some of the largest recoveries in history, including: 

Position Summary


Robbins Geller Rudman & Dowd LLP is seeking a skilled and motivated Legal Secretary (Legal Word Processor) to provide comprehensive legal support to attorneys, paralegals, and Firm managers. The ideal candidate will thrive in a fast-paced environment, demonstrating flexibility, attention to detail, and the ability to handle time-sensitive and confidential materials with professionalism. This is an excellent opportunity for a dedicated legal professional looking for a long-term role in a supportive and highly regarded firm.

Employment Type: Full-time Non-Exempt | In-Office 9:00 am – 5:30 pm

Compensation & Benefits


• Salary Range: $70,000 - $85,000 per year (depending on experience and qualifications)
• Benefits: Comprehensive benefit program provided

Key Responsibilities


• Prepare, edit, and process complex legal documents, ensuring compliance with court rules and formatting requirements
• Draft correspondence, pleadings, motion shells, discovery documents, and general legal forms
• Assist in preparing and filing court documents in federal and state courts, ensuring accuracy and timeliness
• Generate tables of authorities and tables of contents for legal filings
• Manage confidential client and case-related information with discretion
• Coordinate meetings, conference calls, and video conferences for attorneys, clients, and experts
• Arrange travel for attorneys, paralegals, clients, and experts as needed
• Process attorney expense reports, reimbursements, and expert invoices
• Maintain electronic case files in coordination with the Firm’s records team
• Manage shared Outlook calendars for attorneys and case teams
• Enter attorneys’ billable time in accordance with Firm policies
• Provide additional administrative and litigation support as required

Qualifications & Experience


Education: High school diploma or equivalent required; an associate’s degree is a plus

Experience: Minimum of 3 years as a legal secretary or legal assistant in litigation

Litigation Knowledge: Experience with Florida state and federal courts, as well as other U.S. district courts, is preferred

Technical Skills:
• Strong proficiency in Windows 11 and Microsoft Office Suite
• Experience with document management systems such as NetDocuments or iManage is a plus

Additional Skills:
• Excellent proofreading skills and attention to detail is a must
• Typing with high accuracy
• Strong time-management skills and ability to support multiple attorneys
• Understanding of litigation deadlines and ability to prioritize workload accordingly
• Excellent proofreading skills and attention to detail is a must
• Strong interpersonal skills to collaborate effectively with attorneys, colleagues, court personnel, and vendors
• Proactive, self-motivated, and capable of working independently

Other qualifications that are a plus:
• Familiarity with Adobe Acrobat DC, Best Authority, Relativity, and legal billing software is preferred but not required
• Notary certification is a plus
• Trial preparation experience is a plus

If you are a detail-oriented legal professional looking for a rewarding opportunity in a dynamic legal environment, we encourage you to apply.

For consideration, please email a cover letter and resume to recruiting@rgrdlaw.com with “Legal Secretary” in the subject line.

The marginal functions of this position have not been included. This job description in no way implies that these are the only duties to be performed. An employee will be required to follow any other work-related duties requested by the supervisor.

Employees MUST maintain domicile in a state and/or city where Robbins Geller has an office.

Schedules depend on job duties. Robbins Geller reserves the right to determine when and if remote work is an option. Robbins Geller will make reasonable accommodations for such, if it does not cause undue hardship for the Firm. All positions may be required to report on-site for specific projects or on an as-needed basis.

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