Legal Administrative Assistant - Boca Raton, FL
Location: Boca Raton, Florida
Employment Type: Full-time, non-exempt | In-Office
About Robbins Geller Rudman & Dowd LLP
Robbins Geller Rudman & Dowd LLP is one of the world’s leading complex litigation firms, specializing in securities fraud and shareholder rights litigation. Our Firm has been ranked #1 in the ISS Securities Class Action Services Report for recovering the most monetary relief for investors and has obtained some of the largest recoveries in history, including:
- Enron – $7.2 billion (largest securities class action recovery)
- Household Int’l Inc. - $1.57 billion (largest ever following a securities fraud class action trial)
- Valeant Pharmaceuticals – $1.21 billion (largest pharmaceutical securities recovery)
- Am. Realty Cap. Props. Inc. - $1.02 billion (highest percentage of damages of any major PSLRA case prior to trial)
- UnitedHealth Grp. Inc. - $895 million (largest stock option backdating recovery in history)
Position Overview
Robbins Geller Rudman & Dowd LLP is seeking an experienced Legal Administrative Assistant to provide high-level administrative and litigation support to attorneys and paralegals in a fast-paced law firm environment. The ideal candidate will be comfortable independently managing multiple tasks, ensuring the seamless execution of legal operations, and providing support as needed.
Key Responsibilities
- Format, edit, and finalize documents, including correspondence, memoranda, and standard legal documents, in accordance with the Firm’s formatting standards using legal-specific software
- Manage multiple attorney assignments and organize workflow to meet administrative and attorney needs
- Enter, proofread, and post attorneys’ time entries in compliance with Firm timekeeping policies
- Coordinate travel arrangements, including air, hotel, and ground transportation
- Process and monitor expense reports, reimbursements, expert invoices, and check requests
- Utilize audio/video platforms (e.g., Zoom, Teams) to schedule and manage meetings
- Coordinate conferences, meetings, and appointments (in-person and virtual), including conference rooms and catering per Firm procedures
- Handle complex, confidential, and time-sensitive information with discretion and accuracy
- Partner with the File Records team to create, review, and maintain electronic case files
- Perform additional administrative duties as assigned
Qualifications
Education: High school diploma or equivalent required; associate’s degree preferred
Experience: Minimum of 3 years of legal experience in a litigation environment, with a solid understanding of legal terminology
Litigation Knowledge:
- Ability to prepare Tables of Contents (TOC) and Tables of Authorities (TOA) in compliance with court requirements
- Familiarity with federal district courts rules and filing procedures
Technical Skills:
- Proficiency in Microsoft Office Suite (Word, Outlook, Excel) in a Windows environment
- Experience with document management systems (e.g., NetDocuments or similar), including strong document organization practices
Core Competencies:
- Strong time management skills with the ability to support four or more attorneys
- Excellent verbal and written communication skills
- Ability to maintain confidentiality and exercise sound discretion
- Proactive, self-motivated, and able to work independently
- Reliable with strong punctuality and attendance
Additional Qualifications (Preferred):
- Trial and deposition preparation experience
Compensation & Benefits
• Salary Range: $65,000 – $75,000 per year (depending on experience and qualifications)
• Comprehensive benefits program provided
How to Apply
For consideration, please email a cover letter and resume to recruiting@rgrdlaw.com with “Legal Administrative Assistant Boca Raton” in the subject line.
We encourage you to check out our website before submitting.
Robbins Geller is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, national origin, sex, gender, sexual orientation, marital status, pregnancy, childbirth or breast-feeding, age, physical or mental disability, ancestry, medical condition, genetic information, military, or veteran’s status, or any other status or characteristic protected by law. For the Firm’s full EEO policy, please refer to our website: www.rgrdlaw.com.
California Consumer Privacy Act Disclosure: We collect personal information you provide in connection with any application for employment, including personal information contained on any resumes or any other document(s) you provide us. We may use this information to evaluate your application and/or to consider you for employment with Robbins Geller. We may, as necessary, share this information with third parties for any of the following purposes: (i) to confirm the accuracy of the information provided; (ii) to conduct a background check; (iii) to confirm or evaluate potential conflicts of interest; and/or (iv) to check references. If you accept an offer with Robbins Geller, we may also use the information you have provided in order to provide you with the benefits of your employment.
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The marginal functions of this position have not been included. This job description in no way implies that these are the only duties to be performed. An employee will be required to follow any other job-related duties requested by the supervisor.
Employees MUST maintain domicile in a state and/or city where Robbins Geller has an office.
Schedules depend on job duties. Robbins Geller reserves the right to determine when and if remote work is an option. Robbins Geller will make reasonable accommodations for such, if it does not cause undue hardship for the Firm. All positions may be required to report on-site for specific projects or on an as-needed basis.